NSAC Foundation Meeting

February 19^th, 2002

Minutes

 Chair: David Martin           Principal’s Boardroom 3:00 p.m.

Present: D. Huggard, G.Coffin, D. Martin, J. Goit, S. Porter via telephone and Margaret McCain. B. MacDonald

1. Approval of Agenda

2. Approval of Minutes (SP moved, DH seconded Motion Passed)

3. Matters Arising from the Minutes:

 (i) Update on Membership: The Foundation Board is now up to its full complement. Sherry Porter, Dick Huggard were appointed to the Foundation. Margaret McCain was reappointed. At the end of March, the terms of David Martin (Chair) and Nancy Crowe will expire and they will need to be replaced. J. Goit will double check expiration dates and begin the process of filling these positions while developing a list of potential candidates. S. Porter indicated the need to involve industry representatives and perhaps others interviewed by RBR Associates. John Bragg of Oxford Frozen Foods was suggested as a definite possibility.

(ii) Ratification of Financial Statements: The Board was asked to ratify the statements. (SP moved, DH Seconded, Motion passed.)

4. New Business:

(i) Update of Officers and Signing Authority: Peter Hamilton has retired from the Board and is no longer a signing authority for the Foundation. It was moved that J. Goit become the third signing officer along with G.Coffin and B. MacDonald. (SP moved, DH seconded, Motion passed.)

(ii) Donations Update: A donations update was distributed to the Board members from the Development & Alumni Relations Office from April 1, 2002 - January 31, 2002. Donations are receipted and acknowledged within a two-day time frame.

(iii) Funding Priorities Update: Eight primary areas have been identified as priorities of the institution for funding. This is the first step in identifying a Case for Support for a major Capital Campaign. The primary areas include:

1. Research Program Matching Funds

2. Scholarships

3. Teaching Technology Development Fund

4. Infrastructure Capital Fund

5. Human resource Development Fund

6. Library Development Fund

7. Athletics Development Fund

8. Emerging Opportunities Fund

J.Goit also presented a proposal for an “Adopt-A-Classroom” project to provide funding for the update and maintenance of classrooms at the NSAC to improve the constantly changing student learning environment.

(iv) Relationship to Alumni Association: A joint meeting of the Alumni Association and the Foundation Board will be planned in the near future to continue relations between the two organizations. The Development and Alumni Relations office will continue to work informally in this direction.

(v) Campaign Planning: Planning continues in an effort to proceed with a major capital campaign. Dr. Coffin’s term will be ending June 30^th, 2003 as a consideration in planning and timing. An annual campaign will be used as a starting point in the Spring in an effort to lead into a major campaign. SP and MM indicated there may be some confusion amongst alumni if an initial annual campaign leads immediately into a Capital Campaign.

DH suggested that an annual campaign will primarily focus on alumni and could also be an opportunity to increase awareness of the College at the same time.

It is also important to note that NSAC alumni are not a wealthy donor base and this needs to be considered in the strategy. Also need to consider alumni in the implementation of the annual campaign (ie) have Association buy-in. JG will also present this plan to the Association.

It was agreed by the Board that we should proceed in the development of an annual campaign.

(vi) Investment Committee met in January and reviewed the asset mix which still follows the original terms of reference the committee established.

5. Date of Next Meeting: Board agreed to meet in May or June when Mrs. McCain will be in the Province.